In 2023, I made a decision to run a half marathon. As any long-distance runner would do, I discovered a coaching plan and got down to crush some follow miles.

However what they are saying in regards to the best-laid plans, proper?

My physique failed me, and I fractured my hip. Which, sadly, resulted in me needing to take a couple of sick days at work. How was I going to elucidate this one to my boss?

With a sick day e-mail.

Sick day emails are brief, direct emails you ship to your boss to alert them of your absence. It’s necessary to keep in mind that you’re not asking for a break day however fairly telling your boss you received’t be in as a result of medical causes past your management.

Whether or not you’re like me and also you’ve damaged a bone, you’re bodily sick, otherwise you want a psychological well being day, you should use ChatGPT to put in writing sick day emails.

Right here’s how.

(Trace: Use these ChatGPT prompts under!)

What ChatGPT Wrote Me

ChatGPt is a useful writing assistant — particularly if you happen to’re coping with author’s block and not sure the right way to write a proper sick day e-mail.

I requested ChatGPT to put in writing 5 sick day emails to make use of for varied situations.

Right here’s what I bought.

The “I’m Fairly Positive I Broke a Bone” Electronic mail

Beginning with the instance of my damaged hip, I requested ChatGPT to put in writing an e-mail to let my boss know I might not be in to work as a result of a doubtlessly damaged bone.

That is the immediate: “I have to e-mail my boss to let him know I’m sick. I believe I’ve damaged a bone. Please write an e-mail.”

And right here is ChatGPT’s recommended sick day e-mail.

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ChatGPT’s e-mail draft describes the state of affairs with out going into element. The e-mail clarifies that you’ll take in your missed job obligations whenever you return to the workplace and lengthen the provide to work remotely if doable.

However, it additionally assumes that you’ve already contacted a medical skilled and have been assessed by a physician. This isn’t at all times the case. Typically, chances are you’ll want the break day to get an appointment with an orthopedic clinic.

So, relying in your state of affairs, you’ll have to edit the draft to be as sincere as doable. In my expertise, being sincere is a lot better than attempting to cover one thing.

ChatGPT’s tone of voice is formal. In case your work setting is extra formal and critical, this draft of a sick day e-mail will work with out too many edits.

Some workplaces and staff are extra laid again. If that is your workplace vibe, you must edit the draft to match your tone of voice and your boss’s expectations.

Professional tip: All the time edit a ChatGPT draft e-mail. The tone is probably going not your voice, and it will likely be evident you used an AI writing device in your sick day emails.

The “I Have a Abdomen Bug” Electronic mail

When you have a abdomen bug, there isn’t a means you possibly can go to work. As a coworker, I wouldn’t need you to return into the workplace, particularly in case you are contagious.

So, the perfect factor to do is use ChatGPT to put in writing a sick day e-mail and clarify why you possibly can’t make it to your boss.

I used this immediate to put in writing an e-mail: “I have to e-mail my boss explaining I’m sick and can’t come to work. I’ve a abdomen bug, and I’m contagious. Please write my e-mail.”

Right here’s ChatGPT’s response.

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You don’t want to enter gory particulars of your sickness to inform your boss you’re sick with a abdomen bug. Merely saying, “I’ve a contagious abdomen bug,” is sufficient. Belief me.

ChatGPT does a great job explaining one of many foremost causes you must keep residence– to forestall the unfold of sickness to others. And the response can be aware of the affect your absence can have on the remainder of the group.

Once more, ChatGPT assumes that you’ve seen a medical skilled about your sickness. For those who haven’t but gone to go to the physician or don’t really feel it is advisable to for a 24-hour abdomen bug, you’ll have to delete this a part of the e-mail earlier than you ship it.

Professional tip: Delete any copy out of your ChatGPT draft that doesn’t apply to your state of affairs and omit the gross particulars of your expertise.

The “I Have a Widespread Chilly” Electronic mail

The widespread chilly isn’t almost as extreme because it feels typically. Nevertheless, if we’ve realized something from the pandemic, staying residence in case you are feeling sick is finest.

For those who’ve bought a chilly and it is advisable to keep residence from work, use my ChatGPT immediate to put in writing your e-mail to your boss.

The immediate is: “I would like to remain residence from work at the moment. I’m sick with the widespread chilly. Please write an e-mail to my boss to elucidate I’m sick and can be residence at the moment.”

Right here’s what the response appears to be like like.

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ChatGPT’s response clearly explains that you’ll be answerable for lacking work. And it acknowledges that by staying residence to relaxation, you’ll be on prime of your sport a lot sooner fairly than later.

The response additionally acknowledges the well being and well-being of your coworkers. In my expertise, bosses admire whenever you keep residence to recuperate in order to not get the remainder of the group sick. Too many staff out on sick depart might decelerate productiveness for the week.

One factor I don’t love in regards to the ChatGPT responses, although, is “I admire your help throughout this time” on the finish of the e-mail.

To me, the wording is off. This response makes it sound like your chilly is a life-or-death state of affairs. Normally, you’ll totally recuperate from a chilly in only a few brief days, so the half about help is pointless.

Professional tip: Take away any sentences that make your sickness appear worse than it’s.

The “I Have COVID” Electronic mail

For those who’ve been uncovered to COVID or the flu and also you’re exhibiting indicators or signs, you completely have to take a sick day and keep residence. Most certainly, you received’t really feel as much as working anyway.

And, if you happen to’re not feeling nicely sufficient to put in writing your sick day e-mail, use this immediate: “I’ve examined constructive for COVID. My physician has me out of labor for 5 days or till I take a look at unfavorable. Please write an e-mail explaining my absence to my boss.”

ChatGPT’s response can be this:

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The ChatGPT response clearly explains whenever you’ll be again to work in 5 days or whenever you take a look at unfavorable for the virus. Stating this upfront lets your boss know when to count on your return to the workplace.

The response additionally mentions offering documentation of a medical go to. In my expertise, some HR departments do require documentation of medical notes out of your suppliers, whereas others don’t. In case your office requires a physician’s be aware, you’ll need to hold this half in your e-mail to your boss.

Professional tip: In your ChatGPT question, specify the times you’ll be out of labor. This will provide you with an correct response that received’t require an edit.

The “I Want a Psychological Well being Day” e-mail

You realize whenever you’re simply not mentally as much as going to work? Are you feeling somewhat burned out, and that relaxation would do you some good?

It’s okay. We’ve all been there, and there’s no disgrace in taking a psychological well being day to recuperate. Nevertheless, writing an e-mail to elucidate why you want the break day might be difficult — particularly if you wish to be bothered by work calls whilst you’re out.

Right here’s the right way to write your ChatGPT immediate to take a sick day in your psychological well being.

Immediate: “I have to take a psychological well being day. I’m not bodily sick, however I’m mentally exhausted. I have to flip my cellphone off and never obtain work calls in the course of the day. Please write an e-mail to my boss explaining why I can be out of labor.”

Right here’s the ChatGPT response.

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The ChatGPT response to this immediate is well mannered however direct. It clearly explains why you want the break day with out explicitly stating, “I would like a psychological well being day!”

As an alternative of providing to work whereas out remotely, this response additionally clarifies that you’ll full your work obligations earlier than or after your return to the workplace. Working whilst you’re out for a psychological well being day defeats the aim of your much-needed absence.

This ChatGPT response is, total, a well-written sick day e-mail. However, as I stated earlier than, you’ll have to edit the draft to make sure it matches your tone of voice.

Professional tip: You could inform ChatGPT that you’ll not settle for work calls whilst you’re out. In any other case, your generated response will say, “I’ll full my duties throughout my absence,” which can lead your boss to suppose you’re up for distant work.

The Excellent Sick Day Electronic mail Template

ChatGPT is a superb writing useful resource, however its output may learn like a canned response. You’ll have to edit the draft earlier than you e-mail your boss about why it is advisable to be out of labor.

Or, you should use a sick day e-mail template to avoid wasting and rapidly edit when wanted.

Let’s take a look at the weather of an ideal sick day e-mail template.

Topic Line

By no means depart an e-mail topic line clean. As an alternative, your topic line ought to clearly state what the e-mail is about. That means, your boss doesn’t miss the e-mail of their inbox.

An excellent topic line to make use of is: [Your Name] Sick Depart Request.

Greeting

Within the ChatGPT e-mail response, the greeting says, “I hope this e-mail finds you nicely.”

This can be a nice approach to begin your e-mail to your boss.

Rationalization

Your sick day e-mail wants to elucidate why you received’t be capable to make it to work. Embody one thing like, “I simply needed to tell you that I’m unwell at the moment and unable to work.”

You don’t want to enter element about your sickness, however you must clearly convey that you’re unwell. For those who’re contagious, you may need to point out that so your boss understands why you aren’t within the workplace.

Return to Work

Your boss will need to know whenever you’ll return. That is necessary to incorporate in your e-mail so your boss is aware of if another person within the workplace wants to finish high-priority duties. Merely stating, “I’ll be again on Tuesday,” is ok.

Availability

For those who’re feeling nicely sufficient to make money working from home, embrace that in your e-mail. Your boss will admire your willingness to assist the group whilst you’re out of the workplace.

However if you happen to’re too unwell to work remotely, you must say that. You possibly can say, “I’ll handle my work obligations once I return to the workplace.”

Closing Assertion

You need to at all times finish your sick day emails with a closing assertion to thank your boss for understanding your predicament. Merely say, “Thanks for understanding!” to shut your e-mail.

Sick Day Electronic mail Template

In my expertise, I’ve found saving a draft e-mail template to your inbox or Google Drive is useful in case of diseases and emergencies.

Save a duplicate of this sick day e-mail template to make use of and edit when wanted.

Topic line: [Your Name] Sick Day Request

Good morning, [Boss’s Name].

I hope this e-mail finds you nicely. Sadly, I’m feeling unwell at the moment and can’t make it to work. I’m afraid I’m contagious and am involved about spreading my sickness to my coworkers.

I hope to be again within the workplace tomorrow!

I’m feeling nicely sufficient to finish some work duties remotely. If there may be something you want me to do from residence at the moment, please let me know. I’ll hold a daily examine on my e-mail.

OR

I’m not feeling nicely sufficient to work remotely at the moment. I’ll deal with my work obligations once I return to the workplace.

I’ll be again to work quickly. Thanks for understanding!

[Your Name]

Taking a Sick Day

Emailing your boss to take a sick day, particularly if wanted, doesn’t want so as to add additional stress to your physique. For those who’re not sure what to say in your e-mail, use ChatGPT to information you.

It’s necessary to notice that ChatGPT’s response to your question ought to solely be used as a draft— in any other case, your boss may suspect you used an AI device to put in writing your e-mail, and also you danger sounding too formal.

Or, if you happen to’re caught and ChatGPT isn’t accessible, use my template. The sick day e-mail template is brief, candy, and to the purpose. Plus, it doesn’t learn like a robotic, like ChatGPT responses typically do.

Copy, paste, and save the template or ChatGPT response for when it is advisable to relaxation, recuperate, and get nicely.